Job Description

ON-SITE: Bedford, IN

Full -time 40 hrs per week.

The Facility Manager’s primary responsibility is to oversee the efficient operation of multiple sites and to inform the IFM Leader and the client of any condition affecting building services and facility or personnel safety and comfort. Specific areas of responsibility include vendor management, purchasing and inventory control, contracted maintenance, small project management. As part of an integrated facility management team, the FM will ensure excellent customer service, be a team player and work effectively with on-site personnel, third party vendors, account team and all other necessary parties.

• Oversees multiple properties, coordinating 3rd party vendor services, day-to-day tracking of work order completion, validating invoices and meeting KPI standards.
• Ensures services are in place to safely respond to emergencies affecting facilities operations. Flexibility in work hours, as needed to address critical needs.
• Collaborates with Engineering Services providers on maintaining assets within the portfolio and establishing preventive maintenance schedules.
• Manages purchase orders within their portfolio. Creates purchase specifications, conducts competitive bid analysis, initiates purchase orders for service contracts and supplies, and ensures timely, quality delivery of parts and services to maintain reliable facility operations.
• Supports the Project Management office in monitoring small to moderately sized construction work carried out by vendors and contractors regarding installations and modifications.
• Monitors/reports on utility consumption servicing the property, such as Electricity, natural gas, fuel oil and water.
• Works with the IFM Leader to prepare the annual operational and capital portion of the budget. Monitor operational expense performance throughout the year.

• Evaluates job performance for service providers and conducts progress reviews in conjunction with the IFM Leader.
• Limited travel to facilities within the region

Skills/ Qualifications 

• Minimum five years’ experience in Facilities Management in Corporate Real Estate environment
• Bachelor’s degree highly preferred or equivalent work experience in Facilities Management or property management
• Knowledge of facilities building systems, operation/maintenance/performance.
• Experience supervising facilities technicians, professionals and vendors

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