Job Description

Job Title : Administrative & Material Control Assistant

Employment Status : Full time, Hourly

Location : Boston, MA

Department : MBTA Warranty

Job Responsibilities

• Document Management :
• Maintain and update document filing systems, including car history books.
• File delivery and shipping documents.

• Reporting & Data Management :
• Responsible for creating daily, weekly, and monthly project status reports.
• Maintain accurate records and an electronic database of all project elements.

• Logistics & Inventory :
• Track daily delivery schedules from suppliers and perform visual inspections.
• Maintain records for material inventory, delivery schedules, and inventory organization.
• Prepare and coordinate outbound goods shipments, including claims for returned goods.

• Quality Assurance :
• Create Nonconformity Reports (NCRs) and follow up with suppliers.
• Review and discuss MBTA warranty claims.

• Administrative Support :
• Process and transmit accounting documents in the ERP system.
• Process and forward payroll and timekeeping documents.
• Support the Testing & Commissioning Manager.

Perform other duties as required.

Experience/Skill Requirements

• 3-5 years of experience in an administrative role.
• Proficiency in MS Office and familiarity with general office equipment.
• Excellent written and verbal communication skills, organizational skills, attention to detail, and the ability to multi-task.

Education Requirements

• Associate or Bachelor’s degree.

Job Requirements

• Bilingual Korean/English preferred.
• Must be currently authorized to work in the U.S. (no sponsorship available).

Job Type:

• Full-time

Pay:

• $30.00 - $40.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Ability to Commute:

• Boston, MA 02136 (Required)

Work Location:

• In person

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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